Jun 13th, 2021 publishUpdated   Jun 15th, 2021, 10:30 am

The phrase ‘remote work’ is a term that gets thrown around a lot these days. As a business owner, you must be wondering how you, too, can remotalize (hmm, I just coined that one) your business operations. 

Well, wonder no more (this is no Disney).

Here are some tips for working remotely using your smartphone.

1) Get a separate business smartphone

First things first, you need a separate business mobile phone. The reason for this is simple.

  1. Running your business on your personal phone can open doors for distractions like gaming, chatting, and social media binging.
  2. Running your business on your personal phone can expose confidential business documents and data to cyber-attacks and other security issues.

2) Make sure your office tools have mobile versions

To work remotely, you need to ensure all the tools you use at the office have mobile versions. If not, then you need to upgrade your office tools to mobile-friendly ones.

The reason for this is because you need apps that will allow whatever you do on the go to reflect on the office desktops of your employees or team.

Thankfully, most of the popular business tools and software we have today all have mobile versions. From Office 365 to Trello, Slack to Hubspot, and even Squarespace. That means you shouldn’t struggle to find suitable apps and software to download.

3) Download only the apps you need

I’ve seen business owners having multiple apps that do the same thing on their phones. This is not a good practice at all. If anything, it breeds confusion and makes working on the go overwhelming.

There is no point in having Zoho and QuickBooks on your business phone. Just choose one invoicing app and stick with it. Same for billing apps, accounting apps, document storage, project management apps, time management apps, etc.

4) Prioritize broader apps

Sometimes the reason business owners have so many apps on their phones is because they have apps that can’t handle multiple tasks.

For instance, some apps can do invoicing but can’t handle bills payment or payroll management. In this case, any business owner using this app will have no choice but to download another app for payroll running and bill payment.

Eventually, he will have too many apps on his hands to handle, and the entire process will become cumbersome. 

To solve this problem, you should always prioritize broader apps – i.e., apps that can do many things.

Take Zen flowchart maker, for instance. You can use it to prepare process Flowchart, Org Chart, System Flowchart, Sitemap, Algorithmic Flows, Sales Process Maps, etc. If you’ve downloaded it initially to prepare process flowcharts, you wouldn’t need to download another flowchart maker in the future to do your Org Chart.

5) Have designated apps for specific communication purposes

Communication is the key to any remote operations. In your case, you have to stay in touch with your employees/team, as well as other businesses you’re in contact with.

Phil Scarfi, the founder of Pioneer Mobile Applications, recommends having designated apps for specific communication purposes to enhance the entire communication process.

In his words, it would be best if a business owner can use “Slack for non-urgent messages, email for formal requests, texts for quick responses, and calls for urgent issues.”

Of course, you don’t have to follow his recommended procedure. You can always design yours. The idea is to have one communication tool for a particular purpose. This way, you won’t mix things up or become overwhelmed by a barrage of messages.

6) Don’t underestimate the power of voice and video comm. Tech

Most of us are used to communicating via texts on our phones. But when it comes to your business operations, it is always better to mix things up.

You don’t always have to send textual emails or textual messages every time you communicate with people, especially your staff/team.

Every once in a while, try and send live voice notes, record voice messages, or see if you can get the person on a video chat.

This is good for two reasons:

  • Saves time: Based on experience, I’ve come to find that talking is a lot faster than typing. When you send voice notes or voice messages to your team, you save a lot of time.
  • It enhances trust: I’m not trying to imply your employees or business associates don’t trust you, but it’s always best to hear someone’s voice or see someone’s face when discussing business than chatting with them.

Luckily, even email services now allow people to send voice messages as emails. 

7) Clean up your home screen

Finally, to work at an optimum level, you should only have those apps you often use on your home screen.

That way, you wouldn’t have to start searching for your most-used apps in the menu list every now and then.